> ## Documentation Index
> Fetch the complete documentation index at: https://docs.recruitier.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Team Billing

> Understand seat-based pricing, prorated charges, and credit allocation for agency accounts.

## Overview

Agency plans use **seat-based pricing**, which means your cost is determined by the
number of seats in your agency. Each seat represents one active recruiter who can use
the platform with their own workspace and independent credit allocation. This model
lets you scale your costs up or down as your team size changes.

## How Team Billing Works

When you subscribe to an Agency plan, you choose:

1. **Billing frequency** -- Monthly, quarterly, or yearly
2. **Number of seats** -- How many recruiters will use the platform

Your total cost is calculated as:

```
Total Cost = Price per Seat x Number of Seats x Billing Period
```

Here are the exact per-seat prices:

| Plan                 | Per Seat Per Month | Example: 5 Seats                  |
| -------------------- | ------------------ | --------------------------------- |
| **Agency Monthly**   | EUR 225            | EUR 1,125/month                   |
| **Agency Quarterly** | EUR 191            | EUR 2,865/quarter (EUR 955/month) |
| **Agency Yearly**    | EUR 157            | EUR 9,420/year (EUR 785/month)    |

Each seat includes:

* A full recruiter workspace with independent data
* **5,000 credits per billing period** (refreshed monthly)
* **2,000 message monthly limit**
* Access to shared resources (tones of voice, pitch decks, outreach templates)
* Inclusion in team analytics and the agency dashboard

## Adding Seats

As your team grows, you can add seats at any time:

<Steps>
  <Step title="Navigate to Seat Management">
    Go to **Agency > Members** and find the seat management card.
  </Step>

  <Step title="Click Add Seats">
    Click the **Add Seats** button and specify how many seats you want to add.
  </Step>

  <Step title="Review prorated charges">
    Stripe calculates the prorated cost for the remainder of your current billing
    period. You are only charged for the time remaining -- not for the full period.
  </Step>

  <Step title="Confirm">
    Confirm the addition. New seats become available immediately for inviting team
    members.
  </Step>
</Steps>

### Prorated Charges Explained

When you add seats mid-period, you are charged a prorated amount. Here is how it
works:

**Example**: You are on a monthly plan at EUR 225/seat, and you add 2 seats on day 15
of a 30-day billing cycle.

* Remaining days: 15 out of 30 (50% of the period)
* Prorated charge: 2 seats x EUR 225 x 50% = **EUR 225**
* Starting from the next billing cycle, the full rate of EUR 225 x 2 = EUR 450 is
  added to your regular bill

This ensures you only pay for the time new seats are actually available, rather than
being charged for the full period retroactively.

<Tip>
  When hiring new recruiters, add seats slightly in advance so the invitation and
  onboarding process is smooth. The prorated billing means you are only charged from
  the moment the seat is added.
</Tip>

## Removing Seats

If your team contracts or you have unused seats, you can remove them:

<Steps>
  <Step title="Navigate to Seat Management">
    Go to **Agency > Members** and find the seat management card.
  </Step>

  <Step title="Ensure seats are unassigned">
    You can only remove seats that are **not currently assigned** to a team member.
    If needed, deactivate or remove members first to free up seats.
  </Step>

  <Step title="Click Remove Seats">
    Click the **Remove Seats** button and specify how many to remove.
  </Step>

  <Step title="Confirm removal">
    The seats are removed and your next billing cycle reflects the reduced count.
  </Step>
</Steps>

<Warning>
  You cannot remove a seat that is occupied by an active team member. First remove
  the member or deactivate their seat, then remove the excess seat. Make sure to
  communicate seat removals to affected team members before taking action.
</Warning>

### How Removal Affects Billing

When you remove seats, the change typically takes effect at the **end of the current
billing period**. You continue to pay for the current number of seats through the
rest of the period, and the reduced count is reflected in your next invoice.

## Viewing the Team Billing Summary

Your team billing summary is available on the **Subscription** page. It shows:

| Item                    | Description                                              |
| ----------------------- | -------------------------------------------------------- |
| **Plan Type**           | Your current Agency plan (monthly, quarterly, or yearly) |
| **Price per Seat**      | The per-seat cost based on your billing frequency        |
| **Total Seats**         | The total number of seats in your subscription           |
| **Active Seats**        | How many seats are currently occupied by team members    |
| **Unassigned Seats**    | How many seats are available for new members             |
| **Current Period Cost** | The total cost for the current billing period            |
| **Next Billing Date**   | When the next charge will occur                          |

This summary gives you a clear picture of what you are paying for and how your
seats are being utilized.

## Credits and Team Billing

Each seat in your agency receives its own **independent credit allocation** of
5,000 credits per billing period. Credits are not shared across seats.

This means:

* A member who runs out of credits cannot borrow from another member's balance
* Each member's credit usage is tracked independently on the agency dashboard
* The member leaderboard shows individual credit consumption
* Credit refreshes happen monthly for each seat independently
* Each seat also has an independent monthly message limit of 2,000 messages

<Note>
  The per-seat credit allocation (5,000 credits) is the same regardless of billing
  frequency. Whether you pay monthly, quarterly, or yearly, each seat receives the
  same number of credits per monthly refresh cycle.
</Note>

## Cost Optimization Tips

### Right-Size Your Seats

Review your seat utilization regularly. If you have seats that have been unassigned
for more than a month, consider removing them. You can always add them back when
you need them. The prorated billing makes adding seats mid-period painless.

### Choose the Right Billing Frequency

Longer billing commitments offer significant savings:

| Frequency | Per Seat/Month | Savings vs Monthly (5 seats, annual) |
| --------- | -------------- | ------------------------------------ |
| Monthly   | EUR 225        | --                                   |
| Quarterly | EUR 191        | EUR 2,040/year                       |
| Yearly    | EUR 157        | EUR 4,080/year                       |

If your team size is stable, committing to an annual plan saves the most money.

### Monitor Credit Usage

If some team members consistently do not use their full 5,000 credit allocation while
others run out, it may indicate that your team could benefit from workload
rebalancing -- allowing more searches and matches to be run by the members who
need them most.

### Plan for Seasonal Changes

If your agency has seasonal patterns (busy Q1 and Q3, slower Q2 and Q4), consider:

* Adding temporary seats during peak periods
* Removing unused seats during slow periods
* Using monthly billing for the fluctuating portion of your seats

## Related

* [Plans & Pricing](/billing/plans-pricing)
* [Credits](/billing/credits)
* [Managing Your Subscription](/billing/managing-subscription)
* [Payment Methods](/billing/payment-methods)